Fire Log Books & Fire Document Boxes

What is the purpose of having a fire document box?

A fire document box is a secure storage solution designed to keep important documents and valuables safe in case of a fire emergency.

It is an essential fire safety measure for businesses and households, as it allows for the safe storage of vital documents such as insurance policies, deeds, passports, and certificates of ownership.

Fire document boxes come in a range of sizes, with A4 being the most common. They are typically made of fire-resistant materials such as steel or metal, which can withstand high temperatures and protect their contents from flames.

The boxes are also lockable, with a key lock or combination lock, ensuring that only authorized persons can access the documents inside.

In addition to documents, fire document boxes can also store other fire safety equipment such as fire extinguisher paperwork, keys for fire alarm systems and first aid kits.

This ensures that all essential fire safety equipment is kept in one central location, making it easier to locate and use in an emergency.

It is important to note that fire document boxes are required by legislation in some industries, such as healthcare and education.

They are also recommended by fire safety experts, such as ourselves here at fire trade supplies, as an important measure to protect important documents and valuables in case of fire. 

What information should be included in a fire log book?

A fire log book should contain a record of all fire safety measures and procedures in a building, including details of fire alarm systems, fire extinguishers, emergency lighting, and evacuation plans.

It should also include regular checks and inspections of these systems, as well as any maintenance or repair work carried out.

The log book should be kept up to date, ideally by a designated responsible person, and should be easily accessible to relevant staff and authorities.

In addition, the log book should comply with any relevant legislation and guidance, such as the Regulatory Reform (Fire Safety) Order 2005 in the UK.

It is important to keep the fire log book in a secure location, such as a lockable storage box or cabinet, with keys only given to authorized personnel.

A4 document holders can be used to organise and store important documents within the log book.

At fire trade supplies, we offer a range of fire safety cabinets and storage options, including lockable cabinets for fire extinguishers and document holders for fire log books.

Our products are designed to meet the highest standards of fire safety, ensuring that your workplace is secure and compliant with all relevant regulations.

 

How often should a fire log book be updated?

A fire log book should be updated at least once a month, as per legislation requirements for fire safety.

It should contain records of fire drills, maintenance checks on fire extinguishers and other fire safety equipment, and any other relevant information related to fire safety.

It is important to keep the log book up to date to ensure the safety and security of employees and visitors in case of a fire emergency.

 

What are the guidelines for storing fire safety documents in a fire document box?

When it comes to storing fire safety documents, it is important to follow legal guidelines to ensure the safety of your workplace and employees. Here are some guidelines to keep in mind when using a fire document box for storage:

1. Choose a secure fire document box that is lockable with a key lock to prevent unauthorized access.

2. Ensure that the fire document box is made of fire-resistant materials and meets fire safety regulations.

3. The size of the fire document box should be appropriate for the amount of documents you need to store. A4 size is commonly used for storing fire safety documents.

4. The fire document box should be located in a secure area that is easily accessible in the event of an emergency.

5. Store important fire safety documents such as fire alarm testing records, fire extinguisher maintenance records, building plans, and evacuation procedures in the fire document box.

6. Use document holders to keep documents organized and easily accessible.

7. Regularly check the contents of the fire document box to ensure that all documents are up-to-date and meet current legislation.

 

By following these guidelines, you can ensure that your workplace is prepared for emergencies and meets all necessary fire safety regulations.

 

How often should fire document boxes be checked?

Fire document boxes should be checked regularly to ensure that they are secure, in good condition, and contain the necessary documents required by legislation.

The frequency of your checks may depend on the size and nature of your organization, but it is recommended that they are checked at least once a year.

It is important to keep in mind that fire safety legislation can change, so it is crucial to stay up-to-date with any updates and make necessary changes to your storage solutions accordingly.

 

How can I ensure my fire log book is compliant with fire safety regulations?

Ensuring that your fire log book is compliant with fire safety regulations is crucial in maintaining a safe working environment.

One way to achieve compliance is by using a fire safety storage cabinet specifically designed to store fire log books and other fire safety related documents.

Cabinets such as these are usually lockable and come in a variety of sizes, including A4, to accommodate different document sizes.

In addition to fire log books, these cabinets can also be used to store fire extinguishers, keys, and other important fire safety equipment.

Some cabinets even have document holders built in for added convenience. It is important to ensure that the cabinet you choose is fire-resistant and meets relevant legislation.

Another key element of maintaining a compliant fire log book is to ensure that it is secure and easily accessible to relevant personnel.

Store your fire log book in a designated location and ensure that it is regularly updated with records of fire drills and other safety measures.

Working with reputable suppliers such as fire trade supplies and Sunfish services can help ensure that the fire safety equipment you choose meets all relevant standards.

By taking a professional and thorough approach to fire safety storage, you can rest assured that your workplace is well-equipped to handle potential fire hazards.